AL-IMAN SCHOOL COMMITTEE BYLAWS

MISSION STATEMENT

Al-Iman School shall be guided by the Qur’an and Sunnah according to the methodology of the People of Sunnah and Jama’ah. Al-Iman School shall, through the teaching of Islamic and scholastic courses, prepare students to:

• Achieve excellence in education and a strong Muslim identity.
• Meet or exceed the goals of the North Carolina Standard Course of Study and the National Educational Goals.
• Exhibit high morals and exemplary citizenship.

In order to achieve these goals Al-Iman School shall:

• Provide an Islamic and professional learning environment.
• Foster brotherhood/sisterhood among its pupils.
• Maintain its status of a recognized private school as outlined within the General Statutes of the State of North Carolina.

SECTION 1- COMPOSITION

The Al-Iman School Committee, hereafter referred to as “the Committee” shall consist of:

1. A chairperson, vice-chairperson, secretary, treasurer, teacher representative, parent representative and one member at large (educational consultant), for a total of 7 members.
2. The Majlis Ash-Shura of the Islamic Association of Raleigh, hereafter referred to as “the Shura,” shall appoint all members of the Committee. At least 3 of its members shall be people whose children are not attending Al-Iman School, hereafter referred to as “the School.”
3. The chairperson of the Committee may nominate up to 2 additional voting members at large to the Committee. In no case shall the total number of voting members exceed 9.
4. The teachers shall nominate 2 teachers to represent them on the Committee. The Shura shall appoint one nominee at the beginning of the academic year (but no later than the end of September). The term for the teachers’ representative shall be one year, from August 30th to August 29th of next year.
5. The parents shall nominate 2-5 parents to serve as parents’ representative on the Committee. The Shura shall appoint only one nominee to be the parent representative at the beginning of the academic year (no later than end of September). The term for the parents’ representative shall be one year, from August 30th to August 29th of next year
6. The term for the members of the Committee shall be 2 academic years (starting on June 15th and ending after 2 years on June 14th). However, the Shura shall upon request by the Committee consider renewing the terms of up to 3 members, provided such request is received on or before January 31.
7. All Committee members shall be voting members.

SECTION 2 - BYLAWS AMENDMENT

A motion by a member and its acceptance by other members can amend the Committee bylaws. An affirmative vote by at least two thirds of the total number of the Committee members is required for the approval of any amendment(s). Amended bylaws will have to be approved by the Shura before adoption.

SECTION 3 - FUNCTIONS

The Committee shall establish broad goals to fulfill the School Mission (provided in the mission statement) and help translate those goals into plans of action. The Committee shall create the necessary administrative procedures to implement personnel and fiscal policies and ensure they are consistent with the School policies and in conformity with the applicable State laws. Once developed, the Committee shall implement them appropriately.

The Committee shall function within the framework of NC State laws, State Board of Education policies, and any other County, State or Federal guidelines.

The IAR Constitution, and work within the guidelines and oversight of the Shura shall bind the Committee.

The Committee shall also:

1. Enact the School policies
2. Hire the School Director and manager
3. Have the final authority to approve hiring or dismissal of all teachers and staff and approve their duties.
4. Approve the budget and audits
5. Determine the need and procure finances for the operation, support, maintenance, improvement, and extension of the School
6. Set standards for the efficient operation of the School
7. Evaluate educational programs to determine if they help the School achieve its goals
8. Oversee the establishment and maintenance of records, accounts, archives, management methods, and procedures considered essential for the efficient running of School business.
9. Devise effective means of communicating important school information to the community.

SECTION 4 - PROCEDURES

1. The Committee shall meet as often as necessary to conduct its business, provided the quorum is met. Meetings will be held at least once a month.
2. Quorum is met when more than 50 percent of the members are present.
3. The chairperson of the Committee shall call the meeting.
4. All decisions of the Committee shall require approval of the majority of the members present. Votes shall be cast and, in case of a tie, the chairperson shall make the decision. Proxies shall not be allowed.
5. A Committee seat shall be considered vacant if a member or an officer:
   1. formally resigns,
   2. leaves the area for three months continuously,
   3. fails to attend three consecutive meetings of the ASC without being excused by the chairperson,
   4. fail to attend 50% of the total ASC meetings in one calendar year, or
   5. dies.
6. The Shura shall fill a vacancy in the Committee according to established procedures.

SECTION 5 - CHAIRPERSON

The chairperson shall be responsible for:

1. Calling and presiding over the Committee meetings
2. Collecting ideas for short- and long-term plans for the School and presenting them to the Committee
3. Planning the budget for the Committee with the help from the treasurer and others
4. Representing the Committee in the meetings of the IAR Executive Committee or Shura. The chairman shall also be the liaison between the Committee and various entities within IAR

SECTION 6 - VICE CHAIRPERSON

The vice chairperson shall be responsible for:

1. Assisting the chairperson in directing and coordinating the activities of the Committee
2. Assuming the responsibilities of the chairperson in his/her absence or in the event of his/her inability to serve.
3. Helping in the scholarship program

SECTION 7 - SECRETARY

The secretary shall be responsible for:

1. Assisting the chairperson in preparing the agenda for meetings.
2. Recording and keeping the minutes of the Committee meetings, including getting approval for the minutes of previous meeting
3. Notifying ASC members about the time and place of meetings
4. Keeping a directory of names, telephone numbers, e-mail and mailing addresses of the Committee members.

SECTION 8 - TREASURER

The treasurer shall be responsible for:

1. Assisting the finance and fundraising teams in collecting and depositing all funds.
2. Presenting a financial report to the Committee at its monthly meetings
3. Assisting the chairperson with the planning of the total School budget.
4. Assisting the accountant to maintain accounting data and system
5. Providing technical assistance to the accountant

SECTION 9 - Focus Groups

Focus Group(s) may be appointed by the Committee whenever necessary for special tasks. The Committee shall determine the task and the duration.